EVENT INFORMATION
EVENT DATE: Saturday 12 December, 2020
LOCATION: Bethells Beach
The Medal
All finishers at the Speight’s West Coaster will now receive a beautiful finisher’s medal! Check it out…
Course Information
6KM RUN/WALK →
READ COURSE DESCRIPTION
VIEW / DOWNLOAD COURSE MAP
VIEW / DOWNLOAD COURSE PROFILE11.5KM RUN/WALK →
VIEW / DOWNLOAD COURSE PROFILE21.1KM RUN/WALK →
VIEW / DOWNLOAD COURSE PROFILE42.2KM SOLO/TEAM →
VIEW / DOWNLOAD COURSE PROFILECupless Event
As trail runners and nature lovers we're keen to do our part to protect our beautiful planet and reduce the environmental impact of our events. As such the Speight’s West Coaster is removing disposable cups from all aid stations. Please remember your reusable cup, hydration pack or water bottle to fill up!
We’ll have silicone cups available at the event base for $5.
Start & Cut-Off Times
| Event | Start Time | Location |
|---|---|---|
| 42.2km Marathon Run | 8.00am | Event Base, Bethells Reserve |
| 21.1km Run/Walk | 9.00am | Event Base, Bethells Reserve |
| 11.5km Run/Walk | 10.00am | Event Base, Bethells Reserve |
| 6km Run/Walk | 10.30am | Event Base, Bethells Reserve |
CUT-OFF TIMES
Given the rugged terrain on the course a cut-off time of 5.00pm will apply to all courses.
42.2km Marathon Only: Runners must leave the Constable Road Aid Station (31km) by 2:30pm.
Registration
Race numbers & timing chips can be collected from 7:00am at the Bethells Estate event base (start/finish line).
IF THE EVENT SELLS OUT any distance changes need to be made before online registrations close on the Wednesday, transfers and changes will not be possible on the day.
IF NOT SOLD OUT you will be able to change distances at registration on event day.
Please arrive 45 minutes prior to your scheduled start time.
Late Entries
If the event has not sold out prior, late entries will be available at registration on the day.
Please arrive at least 45 minutes prior to your scheduled start time to ensure you have plenty of time to get entered.
Group Packages
Groups of 5 or more receive 10% off entry fees!
INCLUDES
Team registration packs grouped together, ready for collection at registration.
The opportunity to have a designated site at the finished line (6mx3m) for post-event celebrations.
ADDITIONAL ITEMS
Ezy-Up Tent (6mx3m) at a designated site, tables and chairs set up at the event base – $350
ENTRY PROCESS
To enter your group contact registrations@totalsport.co.nz. If you would like to all pay together we will send you a special entry code which each team member will use to enter themselves online into their chosen distance at no cost. Total Sport will then invoice you for the full team amount.
If you would like to pay individually, we’ll apply a discount code for each team member to receive the 10% discount.
GROUP PACKAGE TERMS & CONDITIONS
Team entries must be completed three weeks before the event. You will be invoiced by Total Sport on this date - Payment must be received two weeks before event.
DRIVING DIRECTIONS
From Auckland Central drive time is approx 45 mins, but give yourself a little extra time if you aren't familiar with the area.
If using Google Maps the address is 280 Bethells Road. However, be aware there is patchy cell reception once you get near Bethells so perhaps ensure you have your route mapped already!
PRIZE GIVING
Prize Giving will take place at the event base. Trophies will be awarded to the over-all race winners, male and female, for each of the race options. We have split prize giving up to try and avoid you speedsters hanging around too long!
12noon - Prize Giving for all 6km and 11.5km Run/Walk events, plus the 21km RUN event.
2:30pm - Prize Giving for 21km WALK and 42km events
All event distances will also receive a beautiful finishers medal!
CHANGES TO YOUR REGISTRATION
REFUND POLICY
Due to the committed cost of organising this event, if the event is cancelled due to poor weather, natural disasters, pandemic outbreak or any other reasons beyond the Event Directors control (force majeure), I understand that my entry fee will not be refunded.
TRANSFER POLICY
If you are sick or injured and cannot participate in the event that you’ve entered, you can transfer the value of this entry to any Total Sport event within the following 12 months, minus a $20 administration fee. You must inform us at registrations@totalsport.co.nz no later than 2 days before the event day.
Your entry is not transferable to another person. If you are unable to participate on the day, under no circumstances are you to give your race bib to anyone else.
CHANGING DISTANCE
You can change distances prior to online registrations closing. This is possible through your online registration, click to amend through your confirmation email. If you can’t locate your registration confirmation email registrations@totalsport.co.nz. Note: There are no partial refunds or event credits if downgrading.
COMPULSORY GEAR
Depending on the weather/forecast for event day, a call will be made by event staff on Thursday as to whether we will be implementing the below options for the competitors in the 42.2km. This will be communicated to you before race day, but plan to need it all, and leave out the items not required if that call is made (Final decision to be made and communicated on event morning).
Option 1: Nothing
Option 2: Seam sealed jacket
Option 3: Long sleeve top (polyprop or wool), beanie (polyprop or wool), survival blanket, seam sealed jacket.
While some of this gear may seem excessive, we ask you to bring it for your safety. You may not need it while you are running or walking but if something happens and you have to stop you will need it. The event is on very exposed, rugged country and it can be very cold if you have to stay in one spot.
MEASURING OUR COURSES
Our courses are measured as accurately as we can. Our course crew get out on each course every year measuring the distances by driving, running, and/or riding on their bikes. We measure using two separate GPS devices and by vehicle and/or bike odometers where possible.
WHY DOES MY GPS WATCH SHOW A DIFFERENT DISTANCE?
“The course was too short!” “The course was too long!” We’ve all heard it at every finish line. So why is there a difference between the course distance and your GPS watch? Which is correct, the course or your watch?
Unfortunately, GPS and your running watch are not entirely accurate. Let’s not blame the technology, let’s be honest, it’s pretty epic! Your little piece of technology on your wrist is picking up 20-30 satellites 20,000km up in the sky and telling you how fast you are running and where you are running, uploading that information to an app and showing you on a map! In our experience, our participants’ distances recorded on their watches have usually been less than the distance they have just run/walked/biked. The distances recorded by our participants has been around 5-10% less, meaning over a half marathon, their watches have shown around 19.5km.
Your recorded distance depends on a number of variables – speed you are moving, tree/building cover, geographical features (valleys, sides of hills, elevations), corners, and accuracy of your GPS location. Basically, when you are running, walking, or biking on one of our stunning courses, weaving around those single trails in the beautiful native forests, your device can take a more direct route due to loss of signal under tree cover and/or how often it communicates with the satellites.
EVENT SAFETY
REQUIRED COMPETENCIES
Sufficient preparation to complete your chosen event
Ability to follow course marking
Must carry any required gear with you
Appropriate experience for the event you are competing in (see course ratings)
Read all course and safety information prior to participating
COURSE RATINGS
The ratings below are the minimum experience level required to participant in each specific event:
6km run/walk - First time
11.5km run/walk - First time
21km run/walk - Intermediate
42km run - Intermediate
INCIDENT PROTOCOL
Should you encounter an incident on course, please follow these steps:
STOP – do not place yourself in danger
Try to communicate with the person
Assist with basic first aid if you are capable and can do so safely
Send the next participant through to notify the next event official of the situation and location of the incident
Stop the next participant and request assistance if required.
SAFETY AND MEDICAL PROVIDERS – PEAK SAFETY
At Total Sport we have been using the safety services of Peak Safety for quite some time now – they really are top shelf! They have been in operation since 1996 (1 year longer than us!) so have a massive amount of experience to draw on; this combined with their absolute passion for the outdoors and everything safety really does make for a winning combination.
Not only do they offer a wide range of safety management services but they also run a large range of First Aid and Height Safety courses. If you or someone you know needs something in this department we highly recommend you get in touch with these guys first – very nice and very professional guys and girls! Learn more at peaksafety.co.nz
OUTDOORS MARK CERTIFICATION
We always complete the 3-yearly comprehensive safety audit to keep our Outdoors Mark Certification current.
Although this is not compulsory for us as we aren’t classed as an ‘adventure activity operator’, we do it voluntarily to make sure we keep our most important asset (YOU GUYS! 😊) as safe as we can!
